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Back to Events

2023 USATF-NE Annual Meeting

Annual business and sports committee meeting

Date & Time

  • September 17, 2023
  • 9/17 4:00 PM - 6:00 PM
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Location & Venue

  • Regis College - Fine Arts Center, Room 301 ( NEW ROOM LOCATION ) 235 Wellesley St Weston , MA 02493 Open in Google Maps

Registration

Please Pre-Register

2023 USATF-NE Annual Meeting
Sunday, September 17, 2023, 4:00 p.m.
Regis College, Weston MA
New Room Location: Fine Arts Center  Room 301 



Current Nominees as of September 17th (Link)
Athlete Rep Bios (Link)
Sports Chair Candidate Bios (Link)

REPORTS 


Sports Chair Reports Folder

Treasurer's Report
Managing Director's Report
2022 Meeting Minutes 


Annual Business Meeting and Elections
Pre-Registration is requested: https://forms.gle/eqjqAmw83JcjUhveA

AGENDA
1. Establish Quorum

2. Opening Remarks – David Teszler, President

3. Treasurer's Report – Jon Dias

4. Managing Director's Report - Steve Vaitones

5. Officers and Sports Committee Reports
    
For efficient conduct of the meeting, reports will be posted online (links below) prior to the meeting

6. Unfinished business

7. Bylaw amendments

8. New Business as brought up by the membership

9. Elections 
    
Sports Committee Chairs - one-year terms
    Athlete Representatives – three (3) reps for one-year terms

10. Selection of delegates to the USATF Annual Meeting (Please see meeting information below) 

Adjournment

 

ELECTIONS

Voting is limited to USATF members in the New England association as of July 31, 2023 who are at least 18 years old.  2022 members (only) who renew after July 31 until the meeting date are also eligible to vote.

Process
- Candidate nominations and seconds (with names) may be submitted by email to president@newengland.usatf.org  or secretary@newengland.usatf.org 
- Positions may be nominated up to the meeting date, and nominations are allowed at the meeting.
- ALL individuals elected or appointed to serve on the USATF-NE Board are required to complete the USATF Background Screening and SafeSport training within 30 days of the Association Annual Meeting to remain eligible for the position.
- Candidate lists will be updated regularly and posted here 


Positions
-- OFFICERS are in the middle of 2 Year Terms - no elections

SPORTS COMMITTEE CHAIRS - Elected for a one-year term. One ballot for all positions 
- Men’s Long Distance Running 
- Women’s Long Distance Running 
- Masters Long Distance Running  
- Open Track & Field 
- Masters Track & Field  
- Cross Country  
- Mountain / Ultra / Trail  
- Race Walking  
- Youth Athletics - Separate ballot. Only youth clubs may vote for the Youth Chair; reference Bylaw Art.6-A-5 for method - excerpted below

RESPONSIBILITIES
* Attend Board meetings and organize meetings pertaining to their sport
* Arrange for the conduct of championships, assist in management of, and attend those championships
* Adjudicate problems and protests in regards to sport specific competition and programs
* Help promote events and work to establish development programs which increase participation and quality* Work with the Association in securing sponsorship for conducting events as appropriate

ATHLETE REPRESENTATIVES - Three (3) positions elected for a one-year term.  Candidates must be active competitive athletes in the association or have competed representing the USA in international competition within the past 10 years 

RESPONSIBILITIES
* Voice of athletes to the board and the sports chairs 
* Attend monthly Board meetings and serve as liaison between athletes, events, and Association
* Get feedback from athletes regarding events/management, programs, clinics, schedules and share with board
* Attend championships and other events and assist in adjudication of problems along with sports chairs,   
* Assist with planning and implementation of development projects and scheduling in their areas of expertise 

USATF ANNUAL MEETING DELEGATES
November 30 - December 3, 2023 in Orlando, FL.
As of July 31, The New England association is eligible to have 18 delegates  at the meeting. We may become eligible for a 19th delegate before October 31.  

2023 is a "Law and Legislation" year at the Annual Meeting.  There may be bylaw amendments debated and voted upon during the closing session

2023 Annual Meeting Current Info - Link - This will populate over the coming months. The opening session for the delegations in November 30 at 5PM.  December 1 and 2 include various working tracks organized around the sports, athletes, and governance committee that support the sport and the athletes.  The Night of Legends Gala is held Saturday Evening.   The closing session voting happens on Sunday morning.  

The Sport Tracks align with the Sports Chair Positions at the Association Level

Long Distance Running (Women, Open, Masters)
Cross Country
Youth
Track and Field (Open, Masters)
Officials
Mountain Ultra and Trail 
Race Walking
Athlete's Advisory Council

There are also meetings of and focused on

Women's Commission
Records
Road Race Technical Committee 
Diversity and Leadership
Safesport
Association Management
Meet Directors 
Clubs
Law and Legislations - This year focues on Bylaws, Next Year Rules 



2022 Annual Meeting Archive - This provides some sense of the meeting flow
There are 

The USATF-NE Board has approved a travel stipend of $800 to cover meeting registration and reasonable and customary airfare and lodging expenses.  Reimbursement requires submitting a trip report, attending the closing session, and submitting receipts.  




Youth Chair Election Process from bylaws 
Voting for Youth Athletics Committee Chair shall be by club and limited to clubs active in youth athletics disciplines (“Youth Club”). A Youth Club shall be defined as a USATF club having a youth program and at least one coach meeting the USATF Youth background check and Safesport requirement. Youth Clubs with 1-9 youth members shall have one vote. Youth Clubs with 10-24 youth members shall have two votes. Youth Clubs with 25-49 members shall have three votes. Youth Clubs with 50-99 members shall have four votes. Youth clubs with 100 or more youth members shall have five votes.

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