Annual business and sports committee meeting
Please Pre-Register
2023 USATF-NE Annual Meeting Sunday, September 17, 2023, 4:00 p.m. Regis College, Weston MA New Room Location: Fine Arts Center Room 301 Current Nominees as of September 17th (Link) Athlete Rep Bios (Link) Sports Chair Candidate Bios (Link) REPORTS
Sports Chair Reports Folder Treasurer's Report Managing Director's Report 2022 Meeting Minutes Annual Business Meeting and Elections Pre-Registration is requested: https://forms.gle/eqjqAmw83JcjUhveA AGENDA 1. Establish Quorum
2. Opening Remarks – David Teszler, President
3. Treasurer's Report – Jon Dias
4. Managing Director's Report - Steve Vaitones
5. Officers and Sports Committee Reports For efficient conduct of the meeting, reports will be posted online (links below) prior to the meeting
6. Unfinished business
7. Bylaw amendments
8. New Business as brought up by the membership
9. Elections Sports Committee Chairs - one-year terms Athlete Representatives – three (3) reps for one-year terms
10. Selection of delegates to the USATF Annual Meeting (Please see meeting information below)
Adjournment
ELECTIONS
Process - Candidate nominations and seconds (with names) may be submitted by email to president@newengland.usatf.org or secretary@newengland.usatf.org - Positions may be nominated up to the meeting date, and nominations are allowed at the meeting. - ALL individuals elected or appointed to serve on the USATF-NE Board are required to complete the USATF Background Screening and SafeSport training within 30 days of the Association Annual Meeting to remain eligible for the position. - Candidate lists will be updated regularly and posted here
RESPONSIBILITIES * Attend Board meetings and organize meetings pertaining to their sport * Arrange for the conduct of championships, assist in management of, and attend those championships * Adjudicate problems and protests in regards to sport specific competition and programs * Help promote events and work to establish development programs which increase participation and quality* Work with the Association in securing sponsorship for conducting events as appropriate
ATHLETE REPRESENTATIVES - Three (3) positions elected for a one-year term. Candidates must be active competitive athletes in the association or have competed representing the USA in international competition within the past 10 years
RESPONSIBILITIES * Voice of athletes to the board and the sports chairs * Attend monthly Board meetings and serve as liaison between athletes, events, and Association * Get feedback from athletes regarding events/management, programs, clinics, schedules and share with board * Attend championships and other events and assist in adjudication of problems along with sports chairs, * Assist with planning and implementation of development projects and scheduling in their areas of expertise
USATF ANNUAL MEETING DELEGATES November 30 - December 3, 2023 in Orlando, FL. As of July 31, The New England association is eligible to have 18 delegates at the meeting. We may become eligible for a 19th delegate before October 31. 2023 is a "Law and Legislation" year at the Annual Meeting. There may be bylaw amendments debated and voted upon during the closing session 2023 Annual Meeting Current Info - Link - This will populate over the coming months. The opening session for the delegations in November 30 at 5PM. December 1 and 2 include various working tracks organized around the sports, athletes, and governance committee that support the sport and the athletes. The Night of Legends Gala is held Saturday Evening. The closing session voting happens on Sunday morning. The Sport Tracks align with the Sports Chair Positions at the Association Level Long Distance Running (Women, Open, Masters) Cross Country Youth Track and Field (Open, Masters) Officials Mountain Ultra and Trail Race Walking Athlete's Advisory Council There are also meetings of and focused on Women's Commission Records Road Race Technical Committee Diversity and Leadership Safesport Association Management Meet Directors Clubs Law and Legislations - This year focues on Bylaws, Next Year Rules 2022 Annual Meeting Archive - This provides some sense of the meeting flow There are The USATF-NE Board has approved a travel stipend of $800 to cover meeting registration and reasonable and customary airfare and lodging expenses. Reimbursement requires submitting a trip report, attending the closing session, and submitting receipts. Youth Chair Election Process from bylaws Voting for Youth Athletics Committee Chair shall be by club and limited to clubs active in youth athletics disciplines (“Youth Club”). A Youth Club shall be defined as a USATF club having a youth program and at least one coach meeting the USATF Youth background check and Safesport requirement. Youth Clubs with 1-9 youth members shall have one vote. Youth Clubs with 10-24 youth members shall have two votes. Youth Clubs with 25-49 members shall have three votes. Youth Clubs with 50-99 members shall have four votes. Youth clubs with 100 or more youth members shall have five votes.