Organizational membership annual meeting
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2025 USATF-NE Annual Meeting Sunday, September 28, 2025 Room Opens at 2:30 3:00 p.m. LOCATION: Regis College Meeting Registration https://forms.gle/w93hPwY1ZvjcvaPA9 Annual business meeting of the New England association Pre-Registration is requested CANDIDATE BIOS Candidates for Sports Chairs (DOC) Candidates for Athlete Rep (Doc) REPORTS Managing Director (Link) Treasurer's Report (Link)
Sports Chairs
Brian Cullinan, Chris Klucznik 2024 Members Meeting Minutes
AGENDA 1. Establish Quorum
2. Opening Remarks – David Teszler, President
3. Treasurer's Report – Jon Dias
4. Managing Director's Report - Steve Vaitones
5. Officers and Sports Committee Reports For efficient conduct of the meeting, reports will be posted online (links below) prior to the meeting
6. Unfinished business
7. Bylaw amendments
8. New Business as brought up by the membership
9. Elections 2025 elections are limited to the following positions
10. Selection of delegates to the USATF Annual Meeting (Please see meeting information below)
Adjournment
ELECTIONS
Process - Candidate nominations and seconds (with names) may be submitted by email to president@newengland.usatf.org or secretary@newengland.usatf.org - Positions may be nominated up to the meeting date, and nominations are allowed at the meeting. - ALL individuals elected or appointed to serve on the USATF-NE Board are required to complete the USATF Background Screening and SafeSport training within 30 days of the Association Annual Meeting to remain eligible for the position. - Candidate lists will be updated regularly and posted here up to meeting day
RESPONSIBILITIES * Attend Board meetings and organize meetings pertaining to their sport * Arrange for the conduct of championships, assist in management of, and attend those championships * Adjudicate problems and protests in regards to sport specific competition and programs * Help promote events and work to establish development programs which increase participation and quality * Work with the Association in securing sponsorship for conducting events as appropriate
ATHLETE REPRESENTATIVES - Three (3) positions elected for a one-year term. Candidates must be active competitive athletes in the association or have competed representing the USA in international competition within the past 10 years
RESPONSIBILITIES * Voice of athletes to the board and the sports chairs * Attend monthly Board meetings and serve as liaison between athletes, events, and Association * Get feedback from athletes regarding events/management, programs, clinics, schedules and share with board * Attend championships and other events and assist in adjudication of problems along with sports chairs, * Assist with planning and implementation of development projects and scheduling in their areas of expertise
USATF ANNUAL MEETING DELEGATES December 5-6, 2025 in Orlando, FL. This year's USATF Annual Meeting will be primarily virtual with only a limited number of association delegates allowed in person. The New England delegation must meet a specific proportion of athletes, coaches, administrators, and general attendees. The 2025 in-person meeting will only be 2 days in length. The New England association is eligible to have 19 delegates participate in the meeting, none of whom are required to attend in person. During the September board meeting, a convetion reimburesment policy was funded. All elected or appointed delegates will have their on-time meeting registration fee reimbursed. ($150 virtual, $350 on-site) The Association also approved travel expense reimbursement for up to 12 on-site attendees up to a maximum of $600. Please see the policy note below. Latest Agenda and Info https://www.usatf.org/events/2025/2025-usatf-annual-meeting ===================== USATF NE Youth Chair Election Process from bylaws Voting for Youth Athletics Committee Chair shall be by club and limited to clubs active in youth athletics disciplines (“Youth Club”). A Youth Club shall be defined as a USATF club having a youth program and at least one coach meeting the USATF Youth background check and Safesport requirement. Youth Clubs with 1-9 youth members shall have one vote. Youth Clubs with 10-24 youth members shall have two votes. Youth Clubs with 25-49 members shall have three votes. Youth Clubs with 50-99 members shall have four votes. Youth clubs with 100 or more youth members shall have five votes. Annual Meeting Reimbursement Policy
To receive reimbursement, delegates must file a meeting report summarizing key points for USATF New England members and the USATF New England Board; copies of receipts, and vote at the closing session on Saturday night. Documentation must be filed by March 31, 2026, to receive reimbursement.